Entry Requirements & Checklist
You can enter The Outlook for Someday if the following two things are both true about you (and all of your team if it’s a team entry):
- You were born in 1989 or later.
- You are a Citizen or Resident of New Zealand (even if you are now living overseas) or you are studying or working lawfully in New Zealand.
To enter The Outlook for Someday you need to send:
- A film which is no more than 5 minutes long, including titles and credits, and which conforms to the Delivery Requirements, Technical Requirements and Legal Requirements (see below).
- A completed and signed Entry Form.
It can be either the paper Entry Form or the online Entry Form which we plan to have ready by the middle of the year.
If your film is made by a team the form will include details of the Producer.
The Producer is a member of the film-making team who will be a contact person for the team.
There is also a section on the Entry Form for an adult contact person (eg a teacher or a youth worker) to provide their details.
- All necessary Release Forms and Licences.
You need to send those things to arrive no later than the Entry Deadline, 13 September 2013.
You can send your film and paperwork by post, courier and online.
The address for sending by post or CourierPost (via your local PostShop) is:
The Outlook for Someday
PO Box 78121
The address for sending by another courier company is:
137 Richmond Road
If you would like to send your film online you can use one of these two services:
If you have a Dropbox account you can put the video file into a Dropbox folder and then email the PULBIC LINK for the file to email@example.com
Dropbox has instructions for doing that.
NB please email us the PUBLIC LINK for the video file in the Dropbox folder rather than sharing the folder with us.
You can use this free service to send files up to 2GB in size.
Navigate to the website, upload your video file and send it to firstname.lastname@example.org
Please feel free to contact us for any help or advice about delivering your entry.
Once your film has been received you will be sent an email containing a link to a brief online questionnaire about your experience of making a film for The Outlook for Someday.
You will need to complete the questionnaire in order for your film to be eligible as an entry to the film challenge.
- Your film will preferably be sent as a video file.
Please refer to the Film Export Guides for advice on exporting your edited film to a video file. There are instructions there for making the best possible video file for entering The Outlook for Someday depending on what editing programme you are using.
You can also contact us for help or advice about this. And feel free to post a question about it in the Forum.
- The video file can be sent on a USB drive or a DVD disc (or a CD disc if the video file will fit onto it).
If you send your film on a USB drive and you want it to be returned to you then you must include a stamped self-addressed envelope.
- Alternatively the video file can be sent online using Dropbox or Wetransfer.com
Please refer to the instructions above (under ‘How and Where To Send’) if you wish to use either of those two services to send your film.
- Films can also be sent on MiniDV tape.
- Films will NOT be accepted as DVDs that are made to play on DVD players. Instead you need to burn your video file as data on the disc.
NB Video data files don’t tend to play smoothly direct from the disc they have been burned to. To check the file on the disc is OK copy it back to your computer and play the file from there.
- Your film can be as short as you like but it must be no longer than 5 minutes, including any titles and credits.
- There must be 10 seconds of black before and after your film (so if your film is 5 minutes long the file or tape will play for 5 minutes 20 seconds including the black).
- If your film has Te Reo Māori in it – which we encourage for the Whakatipuranga Award – you need to provide a translation so that all of the judges can understand the film, not just the judges who speak Te Reo.
The translation needs to be line-by-line for each piece of dialogue or narration.
- If you are sending your film on a disc, a USB drive or a tape it must be labelled with:
- The name of the film
- The name of the film-maker or team who has made the film
If some or all of the following options are available to you, we recommend them.
- Resolution & Recommended Bitrate:
- 1024 x 576 (Standard Definition 16:9) - 3mbs/3000kbs
- 1280 x 720 (High Definition 16:9) - 6mbs/6000kbs
- 1920 x 1080 (High Definition 16:9) - 8mbs/8000kbs
- Video Bitrate: Variable bit rate encoding no higher than 10mbs (see above for recommendations). Pixel Aspect Ratio: 1.0 (Square Pixels)
- Field Order: Progressive only (or deinterlaced video if it has been filmed as interlaced)
- Video Codec: h.264
- Audio Codec: AAC-LC
- Audio Bitrate: 192kbs
- Audio Sample Rate: 48kHz
You must have the right to use all the material in your film so that it can legally be shown anywhere by any means.
That applies to any music, footage, stills, artwork or written material which you haven’t created yourself.
If there is music in your film that isn’t yours you must have permission to use it. You need to show us that you have a licence to use both the composed music and the recording of the music.
If we cannot see that you have permission to use the music in your film – or any other material in your film that you have not created yourself – then your film will not be eligible as an entry to The Outlook for Someday.
In previous years we received some films that were ineligible because they contained unlicensed music. That was unfortunate after all the creative effort that had been put into them.
Use the Toolkit to help you ensure that your film is legal. In the Release Forms and Licences section there are forms to get completed and signed to ensure you have permission to use other people’s material, like their music. And in the Using Music section there is advice on what forms to use in different situations. Feel free to ask in the Forum if there is any situation you are unsure about.
You must have the right to use all performances and interviews in your film.
So you need to get anyone who is featured in your film to sign the Individual Release Form.
For anyone who is under 18 you will need to get the parental permission part of the form signed too.
If you use material in your film for The Outlook for Someday which is either in the public domain or available for use under a Creative Commons licence, you need to:
- In the credits of your film include the title of the material (eg the name of the archive footage clip, still, music or sound effect which you are using) and the web address of the page where you downloaded the material.
- With your Entry Form include a printed copy of the relevant Creative Commons Deed or the Public Domain Mark.
On that printed page write the title of the material and the web address of the page where you downloaded the material.
Creative Commons Deeds are available online. At the bottom of that page you can click on ‘View License Deed' for each of the Creative Commons licences and print a copy of the Deed.
The Public Domain Mark is available online.
So, before you send off your entry to The Outlook for Someday, check that your answer to these 12 questions is ‘Yes’.
- Was I (and all of my team if it’s a team entry) born in 1989 or later?
- Am I (and each member of my team if it’s a team entry) a New Zealand Citizen or Resident or studying or working lawfully in New Zealand?.
- Is my film no more than 5 minutes long, including titles and credits?
- Have all necessary sections of the Entry Form been completed?
- Have I got signed Individual Release Forms for each person who is featured in the film (visually or by their voice) and for each member of the film-making team, including the Producer – with parental permissions for anyone who is under 18?
- Have I got Licences for any material in the film which I have not created myself, including music?
- Am I including the necessary information for any material in my film which is in the public domain or available for use under a Creative Commons licence?
- Am I sending my film in PAL video standard with a 25fps framerate?
- Am I sending my film either as a best quality (but no bigger than 4GB) mov (recommended), mp4, avi, dv or wmv video file or as a film exported to a MiniDV tape?
- Is there 10 seconds of black before the film starts and after it finishes?
- If I am sending my film on a disc, a USB drive or a tape is it correctly labelled?
- If I am sending my film on a USB drive and I want the drive to be returned to me am I also sending a stamped self-addressed envelope?