Entry Requirements & Checklist

Entry Deadline

8 September 2017.

Who Can Enter

You can enter The Someday Challenge if the following two things are both true about you (and all of your team if it’s a team entry):

  1. You were born in 1993 or later.
  2. You are a Citizen or Resident of New Zealand (even if you are now living overseas) or you are studying or working  lawfully in New Zealand.

What To Send

To enter The Someday Challenge you need to send:

  1. A film which is no more than 5 minutes long, including titles and credits, and which conforms to the Delivery Requirements, Technical Requirements and Legal Requirements (see below).

  2. A completed Entry Form.

    If your film is made by a team the form will include details of the Producer.

    The Producer is a member of the film-making team who will be a contact person for the team.

    There is also a section on the Entry Form for an adult contact person (eg a teacher or a youth worker) to provide their details.

  3. All necessary Release Forms and Licences.

You need to send those things to arrive no later than the Entry Deadline, 8 September 2017.

How and Where To Send

If you are sending an Online Entry Form you will receive an Entry Code as part of that process.

You need to tell us that Entry Code when you send your film to us, whether online, by post or by courier. That will help us to link up your film with your Entry Form.

And please make sure that the file name of the video file is the same as the title of your film.

If you would like to send your film online we recommend that you use Digital Pigeon following the instructions below.

  1. Go to the Digital Pigeon Upload Form for The Outlook for Someday.

  2. Enter your name and your email address.

  3. In the Subject field enter the title of your film.
    NB Please make sure this is the same as name of the file you are going to upload. If necessary rename the file so that it is the tile of your film.

  4. In the Message field enter the Entry Code you received when you set up your Online Entry Form.
    The code is not required if you are sending a paper Entry Form.

  5. Add your video file in one of these two ways:
    EITHER Drag and drop the file from your computer to the grey ‘Drag & Drop' box on the right of the form.
    OR Click on ‘Add files' at the top of the grey box and then browse for the file on your computer.

  6. Complete the processs by clicking on the ‘Start Upload' button, which is below the grey box.

Please don't hesitate to contact us if you are experiencing any difficulties with the process.

You can also use the Digital Pigeon Upload Form to upload other files relating to your entry, for example scans of release and licence forms or a scan of a paper Entry Form.

If you do use the upload form for other files relating to your entry please make sure you still follow steps 1-3 above. And use the Message field to tell us what you are sending and your Entry Code if you have one.

It will also help us greatly if the name of your film is included in the file name of any files you send us.

If you are not delivering your entry online, the address for sending your film and/or paperwork by post or CourierPost (via your local PostShop) is:

The Outlook for Someday
PO Box 15486
New Lynn
Auckland 0640

The address for sending by another courier company is:

Connected Media
13A Totara Avenue
New Lynn
Auckland 0600

Please feel free to contact us for any help or advice about delivering your entry.

Once your film has been received you will be sent an email containing a link to a brief online questionnaire about your experience of making a film for The Outlook for Someday.

You will need to complete the questionnaire in order for your film to be eligible as an entry to the film challenge.

Delivery Requirements

  • You need to send your film as a video file.

    Please refer to the Film Export Guides for advice on exporting your edited film to a video file. There are instructions there for making the best possible video file for entering The Outlook for Someday depending on what editing programme you are using. 

    You can also contact us for help or advice about this. And feel free to post a question about it in theForum

  • The video file can be sent online using Digital Pigeon

    Please refer to the instructions above (under ‘How and Where To Send’) if you wish to use Digital Pigeon to send your film. 
     
  • Alternatively the video file can be sent on a USB drive or a DVD disc (or a CD disc if the video file will fit onto it).

    If you send your film on a USB drive and you want it to be returned to you then you must include a stamped self-addressed envelope.
     
  • Films will NOT be accepted as DVDs that are made to play on DVD players. Instead you need to burn your video file as data on the disc.

    NB Video data files don’t tend to play smoothly direct from the disc they have been burned to. To check the file on the disc is OK copy it back to your computer and play the file from there. 

  • Your film can be as short as you like but it must be no longer than 5 minutes, including any titles and credits. 

  • There must be 10 seconds of black before and after your film (so if your film is 5 minutes long the file will play for 5 minutes 20 seconds including the black). 

  • If you are sending your film on a disc or a USB drive it must be labelled with:
    1. The name of the film
    2. The name of the film-maker or team who has made the film
  • If your film has Te Reo Māori in it – which we encourage for the Whakatipuranga Award – you need to provide a translation so that all of the judges can understand the film, not just the judges who speak Te Reo. 

    The translation needs to be line-by-line for each piece of dialogue or narration. 

  • If your film has any other language in it other than English, we also need a line-by-line translation for each piece of dialogue or narration.

Technical Requirements

Your film must conform to these Technical Requirements:

  • A film exported at best quality settings for a file no larger than 4GB in one of these video file types:
    mp4 (recommended)
    mov
    avi
    dv
    wmv

  • PAL video standard
  • 25fps framerate
  • Filmed with an aspect ratio of either 16:9 (widescreen recommended) or 4:3 (standard) and edited and exported with the same aspect ratio as the filming (unless differing aspect ratios are used within the film for a creative or editorial reason)
  • Audio at levels where dialogue or narration can be heard clearly (unless it is obviously intended to be hard to hear)
  • Any superimposed titles or captions are correctly spelled (unless a misspelling is for a creative or editorial reason)

Technical Recommendations

If some or all of the following options are available to you, we recommend them.

  • Resolution: 
    • 1080p Full HD - 1920 x 1080 (High Definition 16:9)
    • 720p HD - 1280 x 720 (High Definition 16:9)
    • DV PAL - 1024 x 576 (Standard Definition 16:9)
  • Video Bitrate: Variable (VBR) 5-10Mb/s (5,000-10,000Kb/s)
  • Pixel Aspect Ratio: 1.0 (Square Pixels)
  • Field Order: Progressive only (or deinterlaced video if it has been filmed as interlaced)
  • Video Codec:  h.264
  • Audio Codec: AAC-LC
  • Audio Bitrate: 320kbs
  • Audio Sample Rate: 48kHz
  • Titles and captions: Within the "title-safe area"

Legal Requirements For Using Other People's Material (eg Music)

You must have the right to use all the material in your film so that it can legally be shown anywhere by any means.

That applies to any music, footage, stills, artwork or written material which you haven’t created yourself.

If there is music in your film that isn’t yours you must have permission to use it. You need to show us that you have a licence to use both the composed music and the recording of the music.

If we cannot see that you have permission to use the music in your film – or any other material in your film that you have not created yourself – then your film will not be eligible as an entry to The Someday Challenge.

In previous years we received some films that were ineligible because they contained unlicensed music. That was unfortunate after all the creative effort that had been put into them.

Use the Toolkit to help you ensure that your film is legal. In the Release Forms and Licences section there are forms to get completed and signed to ensure you have permission to use other people’s material, like their music. And in the Using Music section there is advice on what forms to use in different situations. Feel free to ask in the Forum if there is any situation you are unsure about.

Legal Requirements For Performances And Interviews

You must have the right to use all performances and interviews in your film.

So you need to get anyone who is featured in your film to sign the Individual Release Form.

For anyone who is under 18 you will need to get the parental permission part of the form signed too.

The Outlook for Someday – Individual Release Form 2017

Requirements For Using Public Domain Or Creative Commons Licensed Material

If you use material in your film for The Someday Challenge which is either in the public domain or available for use under a Creative Commons licence, you need to:

  1. In the credits of your film include the title of the material (eg the name of the archive footage clip, still, music or sound effect which you are using) and the web address of the page where you downloaded the material.

  2. With your Entry Form include a printed copy of the relevant Creative Commons Deed or the Public Domain Mark.

    On that printed page write the title of the material and the web address of the page where you downloaded the material.

Creative Commons Deeds are available online. At the bottom of that page you can click on ‘View License Deed' for each of the Creative Commons licences and print a copy of the Deed.

The Public Domain Mark is available online.

Other Legal and Standards Requirements

In order to be a Winning Film (or to be published online by The Outlook for Someday as a Shortlisted Film) your film must meet all applicable laws, regulations and standards relating to films that are broadcast, published online or screened or distributed publicly in any other way.

In particular the content of the film must meet the standards in section 4(1) of the Broadcasting Act 1989 (including as those standards can be modified to apply to content that is not a "programme" under the Act).

This includes maintaining standards that are consistent with:

  • the observance of good taste and decency
  • the maintenance of law and order
  • the privacy of the individual
  • any approved and applicable code of broadcasting practice

If you are in any doubt about the broadcasting standards or codes please refer to the information provided by the Broadcasting Standards Authority.

The content of the film must also meet the 'Don't Cross the Line' rules in YouTube's Community Guidelines.

And you need to ensure that your film doesn't depict unhealthy or unsafe activities - such as smoking, misusing alcohol, using drugs or harmful gambling - in a positive or glamorising way.

Checklist

Before you send off your entry to The Someday Challenge, please check that your answer to these 12 questions is ‘Yes’.

  1. Was I (and all of my team if it’s a team entry) born in 1993 or later?

  2. Am I (and each member of my team if it’s a team entry) a New Zealand Citizen or Resident or studying or working lawfully in New Zealand?.

  3. Is my film no more than 5 minutes long, including titles and credits?

  4. Have all necessary sections of the Entry Form been completed?

  5. Have I got signed Individual Release Forms for each person who is featured in the film (visually or by their voice) and for each member of the film-making team, including the Producer – with parental permissions for anyone who is under 18?

  6. Have I got Licences for any material in the film which I have not created myself, including music?

  7. Am I including the necessary information for any material in my film which is in the public domain or available for use under a Creative Commons licence?

  8. Am I sending my film in PAL video standard with a 25fps framerate?

  9. Am I sending my film as a best quality (but no bigger than 4GB) mp4 (recommended), mov, avi, dv or wmv video file?

  10. Is there 10 seconds of black before the film starts and after it finishes?

  11. If I am sending my film on a disc or a USB drive is it correctly labelled?

  12. If I am sending my film on a USB drive and I want the drive to be returned to me am I also sending a stamped self-addressed envelope?